Whitepaper

Patient Surveys Without the Agency

How hospitals and hospital groups survey patients, referrers and relatives themselves and analyse down to the ward

  • 11 pages
  • 24 min read
  • English
  • Free

What you get

  • Why the agency's PDF satisfies the quality-management duty and still triggers no decision
  • Four perspectives on one hospital: patients, referrers, relatives, staff, with questionnaire and channel per group
  • The three rules for per-ward analysis, agreed up front with quality management and staff representatives
  • A worksheet for the agency-versus-in-house calculation, with stated assumptions
  • The metric set for the quality meeting: six numbers instead of one mean
  • Privacy under Article 9: DPA, DPIA, anonymity and the line to the contact question
  • A 90-day plan for one hospital and a checklist of twelve questions

In short

The patient survey an agency delivers once a year as a PDF per hospital satisfies the quality-management guideline and answers none of the questions a head of nursing asks: which ward drags the score down, since when, and what is in the comments? This whitepaper describes how a hospital or group collects four perspectives on one platform, brings the ward into the dataset through the link rather than the questionnaire, analyses per ward with a minimum case count and an aggregation rule, and handles health data under Article 9 GDPR properly. It includes a worksheet for the agency-versus-in-house calculation, the metric set for the quality meeting, three legitimate objections, a 90-day plan and a checklist of twelve questions.

Who it is for
Hospitals & care
Format
PDF, 11 pages, with worksheets and checklists

Contents 11 chapters

  1. 01 Why the agency’s PDF ends up in the archive
  2. 02 Four perspectives on one hospital
  3. 03 The questionnaire: short, event-based, without structural questions
  4. 04 The ward as the unit of analysis
  5. 05 The calculation: agency versus in-house
  6. 06 Privacy: health data under Article 9
  7. 07 The metric set for the quality meeting
  8. 08 Three objections that are legitimate
  9. 09 The first 90 days: one hospital, one survey
  10. 10 Checklist: twelve questions before you start
  11. 11 Where DataLion fits in

Download the whitepaper

Dr. Benedikt Köhler

The author

Dr. Benedikt Köhler · Co-founder and CEO of DataLion

More than 20 years in software development and statistics. From 2006 to 2009 he led a DFG-funded research project on statistics and visual communication at the Bundeswehr University Munich. The whitepapers come out of projects with institutes, insights teams and universities.

September 2026

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